🔒Health and Safety Compliance

Legal Basis:

• Health and Safety at Work etc. Act 1974
• The Management of Health and Safety at Work Regulations 1999
• The Housing Health and Safety Rating System (HHSRS) under the Housing Act 2004

Duties:

• Conduct regular risk assessments for communal areas
• Ensure fire safety, proper lighting, and clear access routes
• Maintain trip/slip hazard control (e.g., wet floors, loose paving)
• Ensure asbestos management if applicable (see below)

🔥 2. Fire Safety

Legal Basis:

• Regulatory Reform (Fire Safety) Order 2005
• Fire Safety Act 2021 (post-Grenfell reforms)

Duties:

• Carry out a Fire Risk Assessment of communal areas
• Maintain fire doors, alarms, emergency lighting, and signage
• Keep communal escape routes clear and functional
• Appoint a “Responsible Person” (within the apartments)

🌿 3. Maintenance & Cleaning Standards

Legal Basis:

• Landlord and Tenant Act 1985
• Commonhold and Leasehold Reform Act 2002
• Lease agreements

Duties:

• Keep communal areas clean, safe, and in good decorative order
• Maintain lighting, flooring, gardens, windows, etc.
• Respond to repairs promptly and document works undertaken
• Ensure contractors are insured, competent, and approved

📜 4. Lease Obligations and Service Charges

Legal Basis:

• Landlord and Tenant Act 1985 & 1987
• Commonhold and Leasehold Reform Act 2002
• Leasehold and Freehold Reform Act 2024 - only partly implemented

Duties:

• Comply with the terms of the lease, which may set out the scope of communal maintenance
• Properly account for service charges (reasonable, transparent, and based on actual costs)
• Conduct consultation for major works (Section 20 consultation process)

⚠️ 5. Waste Management

Legal Basis:

• Environmental Protection Act 1990

Duties:

• Ensure safe and sanitary storage and disposal of waste
• Provide adequate bins and recycling facilities
• Prevent fly-tipping or misuse of communal waste areas

📊 6. Reporting and Documentation

Duties:

• Keep records of inspections, repairs, contractor certifications, and complaints
• Ensure data protection when handling tenant or leaseholder details (GDPR compliance)
• Be transparent with residents about costs and works

🔍 7. Other Relevant Standards

• Anti-Money Laundering (AML) - we are not responsible for any tenants and residents have already gone through the process purchasing their homes.
• Know our Customer - we will be vigilant about residents.
• Electrical Safety Regulations - for communal systems and emergency lighting.
• Equality Act 2010 - communal areas must be accessible where required.
• Leasehold Reform Act 2024 (LFRA2024) - we are also taking note of and keeping an eye on the Leasehold and Freehold Reform Act 2024 which is now law although far from being fully implemented.